ARTICLE
ONE-STUDENT COUNCIL
The name of the
organization shall be the Associated Student Body of Sunnyvale Middle School
(ASBSMS).
This organization
shall have as its purpose, the conduct of activities on behalf of the students
of Sunnyvale Middle School as approved by the school principal and the
Sunnyvale School District Board of Education.
ARTICLE
TWO -EXECUTIVE BOARD
The executive
board shall consist of the following the Associated Student Body of Sunnyvale
Middle School officers:
·
President. The ASBSMS President shall have the
following duties:
1. Preside over all meetings of the Associated Student
Body of Sunnyvale Middle School Representatives Council.
2. Call special meetings of the Associated Student Body
of Sunnyvale Middle School Representatives Council.
3. Plan and prepare an agenda for the meetings of the
Associated Student Body of Sunnyvale Middle School Representatives Council.
4. Appoint all committee members and chairpersons.
5. Serve as ex-officio member of all committees.
6. Represent the Associated Student Body of Sunnyvale
Middle School at all school and Sunnyvale School District meetings where a
representative is required or appropriate.
7. Preside over all student body assemblies or authorize
someone to do so in his/her place.
8. Vote in the Associated Student Body of Sunnyvale
Middle School Representatives Council meetings only where his/her vote would
affect the result.
9. Serve as one of the two student representatives to
the School Site Council.
10. Prepare and deliver the Student Report to the
Sunnyvale Middle School Parent Teacher Student Association.
·
Vice-president. The ASBSMS Vice-president shall have the
following duties:
1. Serve as the ASBSMS president if the president is
permanently or temporarily unable to perform his or her duties.
2. Serve as alternate for either of the two student
representatives to the School Site Council.
3. Serve as chairperson of the Elections Committee.
4. Perform all duties assigned by the President of the
Associated Student Body of Sunnyvale Middle School.
·
Treasurer. The ASBSMS Treasurer shall have the
following duties:
1. Maintain complete and accurate record of all
Associated Student Body of Sunnyvale Middle School receipts and disbursements.
2. Serve as the Chairperson of the Finance Committee
with the assistance of the Sunnyvale Middle School Leadership Advisor, the
Sunnyvale Middle School ASB Bookkeeper, and the Sunnyvale School District ASB
Finance Officer.
3. Serve as one of the two student representatives to
the School Site Council.
4. Prepare monthly reports for the Associated Student
Body of Sunnyvale Middle School on bank balances and disbursements to date.
5. Keep accurate profit and loss statements of all
Associated Student Body of Sunnyvale Middle School functions and assist clubs
and activities in keeping
6. Supervise the preparation of the annual Associated
Student Body of Sunnyvale Middle School Budget.
·
Secretary. The ASBSMS Secretary shall have the
following duties:
1. Maintain accurate minutes of each meeting of the
Associated Student Body of Sunnyvale Middle School Representatives Council.
2. Before the next scheduled meeting, distribute draft
copies of the minutes of each meeting so that they can be reviewed and approved
at the meeting.
3. Record and distribute an agenda for each scheduled
meeting of the Associated Student Body of Sunnyvale Middle School
Representatives Council.
4. Carry out all necessary correspondence for the
Associated Student Body of Sunnyvale Middle School.
·
Commissioners
- Activities.
The ASBSMS Commissioner of Activities shall have the following duties:
1. Coordinate and maintain the master calendar of all
Associated Student Body of Sunnyvale Middle School activities.
2. Serve as chairperson of the Activities Committee.
- Athletics. The ASBSMS Commissioner of Athletics shall
have the following duties:
1. To initiate and organize the intramural sports.
2. To assist the Athletic Director for Sunnyvale Middle
School with the After-School Sports Program.
3. Report results of Sunnyvale Middle School
participation in After School Sporting Events to the student body.
- Academics. The ASBSMS Commissioner of Academics shall
have the following duties:
1. Serve as the student representative from Sunnyvale
Middle School at all District meetings requiring student representation.
2. Publicize participation and achievements of all
extra-curricular academic events involving students from Sunnyvale Middle
School.
3. Coordinate and supervise the Spartan Citizenship
program.
4. Coordinate and organize the Renaissance recognition
assemblies.
- Publicity. The ASBSMS
Commissioner of Publicity shall have the following duties:
1. Publicize all school activities through the school
marquee, daily bulletin, monthly newsletter, school bulletin boards, and Spartan
TV programs.
2. Issue news releases approved by the school principal
to local press, radio, and television stations.
The Executive
Board shall have all executive powers.
The Executive Board members shall serve as voting members of the
Associated Student Body of Sunnyvale Middle School Representatives Council.
Duties and
responsibilities of the Executive Board members are described in the By-laws to
the constitution.
The positions on
the Executive Board shall be filled by a general election of the Associated
Student Body of Sunnyvale Middle School annually during the fourth academic
quarter.
Executive Board
Members shall hold office for one academic year beginning the first scheduled
day of class as determined by the Sunnyvale School District. Executive Board Members will be enrolled in
the Leadership Elective for the entire academic year.
No member of the
Executive Board may hold more than one the Associated Student Body of Sunnyvale
Middle School Office.
ARTICLE
THREE-STANDING COMMITTEES
The
Associated Student Body of Sunnyvale Middle School president and the Associated
Student Body of Sunnyvale Middle School advisor shall appoint committee members
and chairpersons to the following committees each year no later than the Friday
immediately following the Labor Day Holiday.
- The Finance Committee
- The ASBSMS Treasurer shall chair
the Finance Committee.
- The ASBSMS advisor, one
representative from each grade chosen by the elected student council
representatives from that grade, the ASBSMS bookkeeper, and each grade
level team leader shall serve on this committee.
- The purposes of the committee is to
prepare and submit the final budget, approve all requests to conduct ASB
fund raising activities, and review all expenditure requests approved by
the ASBSMS student council.
- The Elections Committee
- The ASBSMS vice-president shall
chair the Elections Committee.
- The ASBSMS advisor and one
representative from each grade chosen by the elected student council
representatives from that grade shall serve on this committee.
- The purpose of this committee is to
plan, organize, and supervise all student body elections.
- Acts as screening committee for all
candidates to determine if they meet qualifications.
- The Activities Committee
- The ASBSMS Activities Commissioner
shall chair the Activities Committee.
- The ASBSMS advisor and two
representatives from each grade chosen by the elected student council
representatives from that grade shall serve on this committee.
- The students in the Leadership
Elective shall be non-voting associate members of the activities
committee and provide the primary work force for producing and
supervising each activity.
- The purpose of this committee is to
plan, organize, and supervise all student body activities approved by the
ASBSMS Student Representative Council.
ARTICLE
FOUR-SUCCESSION
If the ASBSMS
president cannot fulfill his/her duties due to illness, injury, or absence the
ASBSMS vice-president shall assume and carry out the duties of ASBSMS president
until the ASBSMS president becomes able to resume his/her duties.
If the ASBSMS
president is permanently unable to fulfill his/her duties due the ASBSMS
vice-president becomes the ASBSMS president.
The ASBSMS
vice-president shall be replaced during the first semester by a special
election conducted by the Elections Committee.
If the ASBSMS vice-president needs replacement during the second
semester, the ASBSMS Student Council Representatives will select a replacement
from the students in the Leadership Elective.
ARTICLE
FIVE-ELECTIONS AND QUALIFICATIONS FOR OFFICE
The positions on
the Executive Board shall be filled by a general election of the Associated
Student Body of Sunnyvale Middle School on the first Thursday after Memorial
Day.
The five
representatives from each grade level for the first semester shall be chosen by
grade level election on the first Thursday after Labor Day.
The five
representatives from each grade level for the second semester shall be chosen
by grade level election on the first Thursday after Martin Luther King Day each
year.
Qualifications
for candidates for ASBSMS elected office:
- Minimum grade point average of 2.5
- At least an “S” in Citizenship and
Work habits for the previous three quarters
- Participate in Renaissance program
at some level.
- Endorsement by their grade level
administrator and two of their teachers
- First semester 6th grade
candidates will use 5th grade GPA and Citizenship and Work
Habits evaluations.
- Candidates for Executive Board
positions shall also apply for the Leadership Elective the following year.
The Campaign:
- Candidates may begin their campaign
on the Thursday prior to Election Day.
- Candidates are not allowed to distribute
campaign buttons, stickers, or sundry items promoting their election.
- Candidates may place up to eight
posters on campus. The posters may
not exceed two foot by two foot.
- Candidates may place small posters
in classrooms if the classroom teacher gives permission. The small, classroom posters may not
exceed 8.5 inches by 11 inches.
- Candidates will prepare a 2-3 minute
speech for broadcast over Spartan TV the Wednesday prior to election.
- Candidates will be introduced at a lunchtime
rally the Thursday prior to election.
- Candidates are responsible for
removing all campaign materials from campus after election results are
announced.
- Candidates must have the approval of
the Elections Committee before posting any campaign material or conducting
any campaign activities.
Counting the
Ballots:
- The ASBSMS president and the
Elections Committee shall count the ballots on the same day as the
election is held. No candidate for
office may participate in the counting of ballots.
- The ballots shall be counted twice
and the results compared. A third
count is required if the results of the first and second counts are not
within 1 percent of each other.
Announcing the
results:
- Prior to announcement, all
candidates shall be gathered together and the results made known to them
before announcing to the student body.
- The ASBSMS president shall announce
the results to the student body immediately after notifying the candidates
of the results.
ARTICLE
SIX-STUDENT CLUBS
Students may form
clubs to conduct regular activities when they meet the following conditions:
• Shall have a membership of at
least five active participating students.
• Must meet regularly at least twice
a month.
• Shall have a Charter describing
their purpose.
-
The School
Principal must approve the Charter annually by the 4th week of
school each year.
-
The club must
have a faculty representative designated by the School Principal.
• Shall
have a constitution approved by their membership before it can begin
fund-raising activities or make expenditures of club funds.
• Shall
prepare a proposed budget of expenditures and fund raising by the end of the
School Year.
ARTICLE
SEVEN-AMENDMENTS
The Associated
Student Body of Sunnyvale Middle School Representatives Council, whenever it is
necessary, shall propose amendments to the constitution. To make such amendments valid, the
Associated Student Body of Sunnyvale Middle School must approve by a two-thirds
vote in a general election.
ARTICLE
EIGHT-FINANCES
The student
council must approve all requests for expenditures of all student funds prior
to any commitments.
Student Clubs
must have a positive balance in their club account before the Associated
Student Body of Sunnyvale Middle School Representatives Council may approve expenditure.
Associated
Student Body of Sunnyvale Middle School Activity Fund Authorization of Payment
requires the approval of the ASB Treasurer, the ASB Advisor, and the School Principal.
Procedures for
financial transactions will comply with current Sunnyvale Elementary School
District policies and procedures.
ARTICLE
NINE-MEETING SCHEDULES
The ASBSMS
Student Council shall meet at least twice each month on the first and third
Thursday during the scheduled meeting time of the Leadership Class elective and
for special sessions, as called by the ASBSMS president or the ASBSMS advisor.
The ASBSMS
President shall conduct the student council meetings using the parliamentary
procedures guidelines used in the Leadership Elective curriculum.
The Finance
Committee shall meet each Thursday at lunchtime and at other times as called by
the ASBSMS president or the ASBSMS advisor.
The Elections
Committee shall meet monthly as called by the ASBSMS president or the ASBSMS
advisor.
The Activities
Committee shall meet each Tuesday at lunchtime and at other times as called by
the ASBSMS president or the ASBSMS advisor.
ARTICLE
TEN-ADOPTION
Annually, the
Principal of Sunnyvale Middle School with the advice of the Associated Student
Body of Sunnyvale Middle School advisor shall approve for implementation these
By-laws before the first scheduled day of class each year as determined by the
Sunnyvale School District.
APPENDICIES
1.
Associated
Student Body of Sunnyvale Middle School Application for Student Club.
2.
Associated
Student Body of Sunnyvale Middle School Activity Fund Pre-Authorization for
Expenditure.
3.
Associated
Student Body of Sunnyvale Middle School Activity Fund Authorization for
Payment.
4.
Associated
Student Body of Sunnyvale Middle School Representatives Council Application.
5.
Associated
Student Body of Sunnyvale Middle School Leadership Elective Application.
Application for Student Club
I.
We request
permission to form an Associated Student Body of Sunnyvale Middle School
Student Club. Attached is a list of
Charter members.
II.
This organization
shall be called: ___________________________________
III.
The purpose of
the organization is to: ________________________________
_____________________________________________________________
_____________________________________________________________
_____________________________________________________________
_____________________________________________________________
_____________________________________________________________
IV.
____________________________ (name of faculty member)
shall serve as the advisor for the
name
of club for the school
year.
V.
A copy of the
proposed constitution is attached.
VI.
A copy of the
budget for the _________-_________ school year is attached.
VII. Submitted by:
Club
Representative: ___________________________________Date:__________
Club Faculty
Advisor: ___________________________________Date:__________
VIII.
Approved by:
ASBSMS President:
___________________________________Date:__________
Recorded in
Associated Student Body of Sunnyvale Middle School Representative Council
Minutes on (date):________________________
Attachments:
1-Membership List
2-Constitution (proposed)
3-Budget for School Year _________-_________
APPENDIX
- 1
PRE-APPROVAL OF ACTIVITY FUND AUTHORIZATION
FOR EXPENDITURE
SUNNYVALE MIDDLE SCHOOL DATE:
________________________
PURCHASER: _____________________ FUNDS
AVAILABLE: $___________
DATE REQUIRED: _________________
FOR PURCHASE OF ATTACHED ITEMIZED INVOICES IN AN AMOUNT NOT TO
EXCEED:
$___________________________
PURPOSE OR ACTIVITY:
______________________________________________________
AUTHORIZED:
BY_______________________________________ASBSMS TREASURER
BY_______________________________________ASBSMS ADVISOR
BY_______________________________________PRINCIPAL
APPENDIX-2
ACTIVITY FUND AUTHORIZATION FOR PAYMENT
SUNNYVALE MIDDLE SCHOOL DATE:
________________________
PURCHASER: _____________________ AMOUNT:
$____________________
IN PAYMENT OF ATTACHED ITEMIZED INVOICES IN DUPLICATE WITH
PRE-APPROVAL ATTACHED
PURPOSE OR ACTIVITY:
______________________________________________________
AUTHORIZED:
BY_______________________________________ASBSMS TREASURER
BY_______________________________________ASBSMS ADVISOR
BY_______________________________________PRINCIPAL
***********************************************************************************************************************
DATE
PAID: _________________________ AMOUNT
PAID: $_______________________
CHECK
NO._________________________ BY:
___________________________________
60031 REVISED 3/24/06
APPENDIX-3
Associated
Student Body of Sunnyvale Middle School
Representatives Council Candidates Application
NAME:_______________________________________________________________________
DATE:________________________________________________________________________
Attach
current progress report obtained from office.
Renaissance
Advisor participation verification:______________________________________
Endorsements:
Teacher:________________________________________________________________________
Teacher:________________________________________________________________________
Grade
Level Administrator:________________________________________________________
“I have read the Sunnyvale Middle
School Associated Student Body Constitution and Bylaws of the Constitution and
will serve to the best of my ability.”
Your
Signature:___________________________________________________________________
********************************************************************************************************************
Election Committee USE ONLY
DATE
Submitted:________________________________
Grade
Point Average verified:______________________
Citizenship
and Work Habits verified:________________
Information
verified by Election Committee:__________
Candidate ACCEPTED
YES NO
SUNNYVALE MIDDLE SCHOOL ASSOCIATED
STUDENT BODY ADVISOR:_____________________
CANDIDATE
NOTIFIED:_________________________
APPENDIX-4
Leadership ELECTIVE Application
NAME:_______________________________________________________________________
DATE:________________________________________________________________________
Renaissance
Advisor participation verification:______________________________________
Attach current progress report (form obtained from office.)
EXPECTATIONS FOR LEADERSHIP STUDENTS
DUTY
·
WE ARE HERE TO
MAKE SURE EVERYONE HAS A GREAT EXPERIENCE AT SUNNYVALE MIDDLE SCHOOL
RESPECT
·
FOR YOURSELF
·
FOR YOUR
CLASSMATES
·
FOR YOUR TEACHERS
AND THE SCHOOL
RESPONSIBILITY
·
TAKE
RESPONSIBILITY FOR YOUR ACTIONS
·
TAKE PRIDE IN THE
WORK YOU DO…YOU WORK WILL BE LOOKED AT BY THE ENTIRE SCHOOL COMMUNITY!
·
PARTICIPATE IN
RENAISSANCE
SAFETY
·
DO NOT DO ANYTHING
THAT COULD INJURE YOU OR ANYONE ELSE.
Class Requirements
·
You must keep a
Leadership binder
·
Keep weekly
journal entries
·
20 community
service hours (10 per quarter average)
o
At least 50%
performed directly at Sunnyvale Middle School
o
Community group
volunteer projects or work
·
20 Work hours
o
You must attend at
least 75% of after-school activities
o
You must attend at
least two PTSA meetings
·
Leadership
projects
o
Marquee
o
Flag Duty
o
Snack Shack
o
Open House/Back to
School Night
o
5th
Grade Orientation Day
·
Speeches/presentations
·
Maintain monthly
calendar with all activities at S.M.S.
·
Various duties
that the class is responsible for:
o
Dances &
Socials
o
Renaissance
o
Spartan Citizen
o
Red Ribbon Week
· Remain in good standing (academically and citizenship) with all