DIGITAL FORM:  Sunnyvale School District utilizes a digital form to approve volunteers.  Each volunteer must submit the digital volunteer form, along with a valid TB test done within the last 4 years.   All volunteers must be approved by our district office BEFORE you are able to start volunteering at Vargas. Volunteer clearance is only valid for the current school year.  You must submit a new Volunteer Form each school year.

HOW TO SUBMIT A VOLUNTEER FORM: 

• The district office is utilizing a platform called Permission Click.  
• The approval process can take up to 3 weeks to be completed. Please plan accordingly. Forms cannot be expedited.
• Please submit your digital volunteer form and a valid TB test by using Vargas’ digital form. (Link below) 
• Make sure to include all of your children, if you have more than one child attending Vargas.
• If you have a child at another school, you will need to ask the front office of that specific school for their specific link. 

CLICK THIS DIGITAL FORM TO START THE PROCESS: 

  Permission Click Volunteer Form or https://bit.ly/VargasVolunteer

TB TESTS: 

• TB tests are valid for four years. 
• Please make sure that you have a valid TB test from the last four years. 
• Each TB test must show the following:
  • Name of volunteer
  • Date of test given
  • Date of test read
  • Induration of reading
  • Test result
• If you are submitting a TB risk assessment form
  • Must include the questionnaire page and 
  • Must include the doctor signature & Health Care Provider Name and Address 
  • TB Risk Assessment Form
• Incomplete TB tests will result in a delay in the process.

FINGERPRINTING CLEARANCE (IF NECESSARY)

All volunteers who are driving or chaperoning on field trips will need to be fingerprinted.

You will need to take a photo I.D. and Social Security Number along with the Sunnyvale School District Fingerprinting Form to a facility to be fingerprinted. 

Suggested Live Scan Location
Address: 1208 E. Arques Avenue, #101, Sunnyvale, CA 94085
Phone: (408) 739-4400
Cost: $53.25 (this is a special discounted rate for the District)
Website: http://www.notarylivescanpost.com/

**Note: If you have previously been fingerprinted with the Sunnyvale School District, you do not need to repeat this process. However, if you have been fingerprinted with another agency you will need to be fingerprinted using the Sunnyvale School District Fingerprinting Form. 

FIELD TRIP DRIVERS:

*If there is any chance that you might drive on a fieldtrip during the school year please complete that portion of the Volunteer Form as well.  The Drivers form is embedded in the Permission Click Volunteer Form.

WHEN A VOLUNTEER KNOWS THEY ARE APPROVED: 

• After you submit your form, you will receive a confirmation email from Permission Click that your form has been submitted
• Each volunteer form and TB test will go through a 3 step approval process.  
• Front office reviews your form and TB test
• Mrs. Armstrong reviews each form
• Mrs. Conway from the district office reviews your form and enters your information into a Department of Justice program. 
• Once your volunteer form is approved, you will receive another email from the Permission Click stating that you have been approved
• The process may take up to three weeks. Please plan accordingly.  Forms cannot be expedited.  

AFTER YOU HAVE BEEN APPROVED:

• Please contact your child’s teacher to receive further instruction on your volunteer assignment. 

CLICK THIS DIGITAL FORM TO START THE PROCESS:

Permission Click Volunteer Form or https://bit.ly/VargasVolunteer

9/19/22- The volunteer form has been updated!  According to the California Department of Public Health, we are no longer required to verify the COVID-19 vaccination status of all school workers and volunteers. 

QUESTIONS: 

Please contact Randi Salas for any questions about volunteering at Vargas. 

(408) 522-8267 or Randi.Salas@sesd.org